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Smart key management system benefits

Keys are everywhere, and every company can tell a story of how a misplaced key caused unnecessary headaches. A lost or even just misplaced key can affect your employee’s time, your project timeline, and, most importantly, your bottom line.

The name of the game here is prevention. Once a critical key is lost, you don’t really have a choice except to rekey the building. We often hear from companies that the financial impact of losing a key runs into the thousands of dollars, not including the time wasted.

Smart key management systems help you avoid those expenses and the lost time coordinating with locksmiths and insurance.

This article details 5 other advantages your business gains from using smart key cabinets to manage your keys.

1. Greater facility security

Without a reliable automated way to manage keys, you do not really know who has access to rooms and assets. The disadvantage of physical keys is their analog nature. When you’re working with dozens or hundreds of keys, it quickly becomes cumbersome to manage and secure them properly.

There always is a trade-off between security and efficiency. A smart key management cabinet avoids this trade-off as you can store important keys for maintenance rooms, server rooms, or storage rooms in a central, secure location. Smart key cabinets have robust metal housings, so keys are protected against brute-force attacks.

2. Human errors drop to zero

Manually organizing more than a dozen keys usually requires a lot of lists, documents, guidelines, and communication. With so many different elements, it is nearly impossible to keep them all up to date and to be sure that each employee knows everything they’re allowed—and not allowed—to access. If you’re using simple key boxes or peg boards, that means it’s incredibly easy for someone to take a key by accident, including ones they shouldn’t be able to get.

Smart key control systems eliminate this problem. Employees only have physical access to the keys they have permission to use. No ambiguity and no stress. You can also configure the system to set time limits on how long someone can sign out important keys

3. Detailed audit trails

When things get busy, your employees might forget to log their signouts or skip it if they feel rushed. Multiply that over weeks and months, and suddenly you’re left with massive gaps in your key use logs.

By automating the key transaction process, you remove the need to log their signouts and ensure you get a complete record of all transactions. This documentation happens in the backend, your employees never have to think about it.

4. Easily find keys

Having access to detailed audit trails makes tracking down keys a piece of cake. With a few clicks in the key management software, you can see who took the key and when

5. Digitally “upgrade” physical keys

Modern electronic key management systems provide customers with a smartphone app for managers to receive real-time information on the go. Quickly releasing a key remotely in an emergency, receiving push notifications when someone returns a key late, can all reduce administrative workload.

Our key management key cabinet has 10 /20 / 30...100 bits optional. Has Rfid card, face/ fingerprint recognition and password system. Wall mounted and floor standing available. Stand-alone and net-work version all can work well.

If you are interested contact us

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